Adding a portfolio helps you keep each entity’s investments and reports clean and separate, while still letting you view everything together when needed.
What a portfolio is in Navexa
A portfolio is a separate set of holdings, transactions, reports, and settings inside your Navexa account.
Each portfolio has its own:
Holdings and transactions (buys, sells, dividends, etc.)
Performance reporting
Tax reporting and tax settings
Base currency (set during creation)
Best practice: one entity per portfolio
In most cases, you should use one portfolio per tax entity.
Examples:
Personal (you)
Spouse / partner
SMSF
Family trust
Company
Why this matters
Keeping one entity per portfolio prevents the most common reporting problems:
Clean tax reports: Tax reports are generated per portfolio. If you mix entities in one portfolio, your CGT and income reporting will be combined and you can’t reliably split it later.
Correct settings per entity: Tax residency/base currency and other tax settings are portfolio-level. Different entities often need different setups.
Clear performance reporting: Performance and income charts are calculated per portfolio. Mixing entities makes it harder to understand what’s driving returns for each entity.
Sharing stays controlled: You can share one portfolio (e.g., SMSF with an accountant) without exposing everything else (see How to Share a Portfolio with Someone).
Want an “overall view” without mixing entities?
Keep one portfolio per entity, then combine them for analytics using Portfolio Groups (note: portfolios must have the same base currency) (see Portfolio Groups).
When it makes sense to use portfolios differently
You can structure portfolios by something other than entity, but it’s usually for specific workflows:
Split by broker
Useful if you want broker-specific tracking, or you’re intentionally keeping imports separate.
Split by asset type
For example:
A crypto-only portfolio
A stocks/ETFs portfolio
If you do this, be deliberate: splitting by asset type can make tax and performance reporting harder if it cuts across the same tax entity.
How to add a portfolio
Step 1: Open Manage Portfolios
Click the Portfolio Selector next to Overview in the top navigation.
Click Manage Portfolios.
Step 2: Click Add Portfolio
On the Manage Portfolios page, click Add Portfolio (top right).
Step 3: Fill in the details for the new portfolio.
🛑 Only click Save once you’re confident the Tax Residency is correct. This selection locks the portfolio’s base currency, and it can’t be changed later (you’d need to delete the portfolio and create a new one).
Before you click Save, work through all three tabs:
Details: Set your Portfolio Name and Tax Residency
Tax settings: Choose your Tax Entity Type and End of financial year
Calculation settings: Choose how Navexa calculates performance (you can adjust this later)
Details tab
Portfolio Name can be changed later.
Tax Residency cannot be changed after you click Save.
Tax Residency also sets your portfolio’s base currency. For example:
Australia = AUD
United States of America = USD
If you want USD as your base currency (even if you live elsewhere, like Bahrain), you must select United States of America as the Tax Residency.
Once you click Save, this choice is locked. If you picked the wrong Tax Residency/base currency, the only fix is to delete the portfolio and create a new one.
Tax settings and calculation settings
You can change these later, so don’t worry if you need to tweak them after the portfolio is created.
Step 4: Save
Click Save to create the portfolio.
Common questions
Can I change the portfolio’s base currency later?
No. Base currency is locked when the portfolio is created (see Can I change the base currency of my portfolio?).
I’m an Australian tax resident, can I use USD as the base currency for ATO reporting?
ATO reporting requires an AUD-base portfolio (see ATO Reporting for Portfolios in USD).
Can I rename a portfolio later?
Yes. Renaming only changes the label (see Rename or Change a Portfolio Name).
Can I delete a portfolio?
Yes, but deletion is permanent (see Deleting a Portfolio).