Key Concepts: Portfolio, Holding and Trade

Track your investments accurately by setting up one portfolio for each tax entity, then adding the holdings and trades that belong to it.

In Navexa, three terms matter when setting up your data:

The most important rule is this:

A single portfolio can contain multiple brokerage accounts, broker accounts, crypto exchange accounts, cash accounts, and custom investments, as long as they all belong to the same tax entity.

A portfolio in Navexa represents all investments for one tax entity.

That could be:

Think of a portfolio as the main container that groups everything together for that entity.

One portfolio can include:

For example, one personal portfolio might include:

If all of those accounts belong to the same person or entity, they should usually sit inside the same portfolio.

Each portfolio has its own:

This is why we recommend setting portfolios up around tax entities, not platforms or accounts.

A holding is an individual asset inside a portfolio.

Examples of holdings include:

Each holding is tracked separately for performance, income, and tax.

A portfolio can contain many holdings, but each holding belongs to one portfolio.

A trade is any transaction that changes a holding.

Examples include:

Trades build the history of a holding. All the holdings together make up the portfolio.

Here’s the structure in plain English:

Example:

Everything stays in the same portfolio because it belongs to the same tax entity.

You have:

If they all belong to you personally, they would usually go into one Personal portfolio.

You also have an SMSF account.

That should usually go into a separate SMSF portfolio, because it is a different tax entity.

You should usually create one portfolio for each tax entity.

For example, you might have:

We don't recommend this. A portfolio can contain multiple broker accounts. Group all brokers belonging to the same tax entity into a single portfolio.

The same idea applies to crypto exchange accounts. If multiple exchanges belong to the same tax entity, they should usually sit inside the same portfolio.

Yes. One portfolio can contain multiple broker accounts, brokerage accounts, and crypto exchange accounts, as long as they belong to the same tax entity.

Yes, but as separate holdings.

For example, if you own VAS personally and your SMSF also owns VAS, each portfolio would have its own VAS holding because each portfolio represents a different tax entity.

Yes. If you set something up incorrectly, you can move a holding to another portfolio.

Moving a holding moves its full trade history with it. It does not create duplicate trades. If the same holding already exists in the destination portfolio, the move will not go through.

Yes. A portfolio can also include:

Yes. Tax reports are generated per portfolio.

That is why the cleanest setup is usually one portfolio per tax entity.

Use this rule when setting up Navexa: