Navexa can automatically create the matching cash movements for your trades and income, so you don’t need to enter every deposit or withdrawal yourself.
When enabled, each buy, sell, dividend, or distribution will automatically generate a corresponding cash transaction in your cash account — based on the rules you set.
1. Create or Open a Cash Account
If you haven’t already created a cash account, follow this guide:
How to add a cash account.
Open the cash account you want to automate, then click Settings.
2. Account Settings
These settings control how the account is labelled.
They do not affect how trades or income are processed.
Account Name
This is just the label you want to give the cash account. Examples:
“CommSec Brokerage Account”
“Macquarie CMA”
“Mum’s Trading Cash”
It’s purely cosmetic.
Bank/Institution Name
This is also cosmetic.
Choose whichever bank or institution helps you recognise the account.
It does not change how automation works.
3. Transaction Automation
This section controls when Navexa creates matching cash transactions for your trades.
(1). Sync Trades (Yes/No)
Set this to Yes if you want Navexa to automatically create a cash movement for every trade.
What this means:
Buy trades create a withdrawal (money leaving the cash account).
Sell trades create a deposit (money arriving in the cash account).
Trades will only sync if:
They fall on or after your selected Sync From Date (optional), and
They match your Transaction Filters (explained below).
Important: If you already have manually entered cash transactions for the same trades, turn Sync Trades off first to avoid duplicates.
(2). Buy Trades – Settlement Schedule
Set the settlement rule for buy transactions.
For example:
T+2 = cash is withdrawn two business days after the trade date (standard CHESS settlement).
(3). Sell Trades – Settlement Schedule
Set the settlement timing for sell transactions.
T+2 means the cash deposit appears two business days after the sale date.
(4). Sync From Date (optional)
Use this when setting up automation for the first time.
If this is an empty cash account, the Sync From Date restricts Navexa to only create transactions from that date onward.
If the account already contains transactions, adding a Sync From Date does not delete anything already in the account.
If something doesn’t match your new rules, you’ll need to manually remove it.
This date simply acts as the starting line for creating new automated entries.
4. Sync Income
This controls whether dividends and fund distributions create cash deposits.
(5) Sync Income (Yes/No)
Set to Yes if you want dividends/distributions to appear as deposits in this cash account.
(6) Sync Income From Date (optional)
Works the same as Sync From Date for trades:
Only creates automated income deposits from that date onward.
Existing items won’t be removed automatically.
5. Transaction Filters (Important)
This determines which broker(s) the cash account should listen to.
For example, if you select CommSec, then:
Only trades that are tagged with CommSec
And only income from holdings set to CommSec
…will sync into this cash account.
To check or change the broker set on a holding:
Holding → Settings → Broker Source
This ensures the cash account only receives the activity that belongs to that specific real-world brokerage account.
6. Save Your Settings
Click Save.
You’ll return to the Transactions page — refresh your browser so the new automated data loads.
What Happens Next
From now on:
Every new trade that matches your filters will automatically create a matching cash movement.
Every eligible dividend or distribution will appear as a deposit.
No more manual data entry for those items.
Understanding the Limitations
Cash accounts are portfolio-specific.
A cash account in Portfolio A does not sync trades or income from Portfolio B.
Key limits:
Cash Accounts do not connect to your real bank accounts.
There are no CSV uploads or bank feeds.
Only trades and dividends (distributions) can sync automatically.
Deposits, withdrawals, transfers, interest, and fees must be entered manually.
To track multiple real-world bank or brokerage cash accounts, create one Cash Account per real account inside the same portfolio.