Import your supported Totality share and ETF trades into Navexa using a Trades-only Excel export.
Before You Begin
Use Totality’s Trades transaction filter. Don’t export All transaction activity.
The All view may include corporate actions, cash transfers, dividends, fees and account adjustments. These transactions don’t belong in an investment trade import.
Totality may also include unsupported instruments under Trades. Review the extracted activity before completing the import.
Download Your Totality File
To download your trade history:
Log in to the Totality web platform.
From Totality Core, select Trade in the left-hand menu.
Totality Edge will open.
Open Portfolio.
Use Show account to select the relevant account or sub-account.
Open Transactions.
Select Trades, rather than All.
Set the date range you want to import.
Select Export.
Enable Include details.
Select Excel.
For your first import, select a date range covering your complete available trade history.
For later imports, select a date range that doesn’t repeat trades already recorded in Navexa.
If you have multiple Totality accounts or sub-accounts, repeat the process for each account you want to import.
Upload the downloaded .xlsx file without changing its headings, columns or worksheets.
Upload Your File
To import the Totality file into Navexa:
Open the portfolio where you want to add the trades.
Select Portfolio from the left-hand menu.
Select + Add Holdings.
Select Upload a spreadsheet.
Drag the file into the upload area or select Browse Files.
Select Upload File.
Wait while Navexa analyses the file.
Navexa will identify the source as Totality and extract the supported investment trades.
Review Your Trades
Review every extracted trade before completing the import.
Check each trade’s:
Symbol
Exchange
Date
Buy or Sell type
Quantity
Price
Foreign exchange rate
Fee and fee currency
Select Only show errors to find rows that need attention.
Once the supported trades are correct, select Import Trades. Open Transactions afterwards to review the imported activity.
Supported Totality Trades
Navexa can import supported listed share and ETF buys and sells from Totality.
Navexa doesn’t natively support:
Options
Contracts for Difference (CFDs)
Futures
Foreign exchange positions
Short positions
Other unsupported leveraged instruments
Totality may include these instruments when you select Trades. They may appear as errors during the import review.
If unsupported rows prevent the import, remove those transaction rows from a copy of the spreadsheet. Don’t change the remaining headings, columns or layout.
Keep Cash Separate
Investment trades and cash transactions must be imported separately.
Don’t include deposits, withdrawals, interest, cash transfers or account fees in the Totality trade file.
To track Totality cash activity:
Prepare a separate cash-only spreadsheet.
Import it using the Cash Account spreadsheet importer.
Use a separate Cash Account and file for each currency.
For example, import AUD cash into an AUD Cash Account and USD cash into a USD Cash Account.
Check Account Transfers
Review matching transactions carefully when an investment has moved between Totality sub-accounts.
A movement may appear in both the account the investment left and the account that received it. If you’re combining both accounts into one Navexa portfolio, check that the rows don’t create an incorrect sale and repurchase.
Only import activity that represents the investment history you want Navexa to record.
Common Issues
Why Are Other Events Included?
You may have exported All activity instead of selecting Trades.
Return to Totality Edge, open Portfolio → Transactions, select Trades, then export a new Excel file.
Why Do Trades Show Errors?
Check whether the error rows are options, CFDs, futures or another unsupported instrument.
If a supported share or ETF shows an error, confirm that Navexa identified the source as Totality. Check the highlighted symbol, exchange and trade details before continuing.
Why Are Trades Duplicated?
Duplicates can occur when the imported date range overlaps trades already recorded in Navexa.
Check your existing transactions before importing another file. Review the newly imported activity from the Transactions page.
Why Is My Cash Missing?
The Totality Trades export is only for investment trades.
Export cash activity separately and import it into a Cash Account. Don’t combine invest.