Navexa automatically records most dividends and distributions, but you can manually add, edit, reset, or delete an income item when needed.
Before You Start
Use this article when you need to manage an individual dividend or distribution for a holding.
You might need to do this if:
a dividend or distribution is missing
an amount needs to be corrected
a dividend was manually edited and needs to be reset
a duplicate or incorrect dividend needs to be removed
you want to attach a note or file to an income item
For ETFs, managed funds, and complex distributions, it is usually best to refer to the official tax statement or provider statement before editing income details.
Add A Dividend Or Distribution
To manually add a dividend or distribution:
Select Portfolio from the left-hand menu.
Select the holding you want to update.
Open the Income tab.
Select Add Dividend.
Complete the fields in the Add Dividend panel.
Select Add Dividend to save the income item.
The Add Dividend panel opens from the right-hand side of the screen.
Complete The Dividend Fields
When adding a dividend or distribution, complete the fields that apply to the income item.
AUD Add Dividend Example
Non-AUD Add Dividend Example
Why The Available Fields Differ
The fields shown in the Add Dividend panel depend on the holding’s market and currency.
Australian-dollar holdings may show Australian income and tax fields, including franked amounts, franking credits, unfranked amounts, trust income and additional distribution components.
Foreign-currency holdings show fields for the net payment, foreign tax withheld and the exchange rate.
Fields that do not apply to the holding are not displayed. For example, franking fields do not appear for a US-listed holding because Australian franking credits do not apply.
Enter the payment in the currency displayed beside the amount field. For example, enter a USD dividend in USD when the form shows Net Payment (USD).
The fields shown in the Add Dividend panel depend on the holding’s market and currency.
Australian-Dollar Holdings
Australian-dollar holdings may show these fields:
Trust Income: Select Yes if the payment is a trust distribution. Select No for a standard company dividend.
Ex-dividend date: Enter the date the holding became entitled to the dividend or distribution.
Paid date: Enter the date the payment was made.
Franked amount: Enter the portion of the dividend that includes Australian franking credits.
Franking credits: Enter the franking credits attached to the franked amount.
Unfranked amount: Enter the portion of the payment that does not include franking credits.
Additional Fields: Expand this section when you need to record other distribution or tax components, such as foreign income, capital gains, tax-deferred amounts or AMIT cost base adjustments.
For required amount fields that do not apply, enter 0.00.
Foreign-Currency Holdings
Foreign-currency holdings use a simpler income form.
Ex-dividend date: Enter the date the holding became entitled to the dividend.
Paid date: Enter the date the payment was made.
Net Payment: Enter the amount received after foreign tax was deducted. Enter the payment in the currency shown beside the field.
Foreign Tax Withheld: Enter any foreign tax deducted before the payment reached you. Enter
0.00if no foreign tax was withheld.Exchange Rate: Enter the exchange rate using the direction shown beneath the field. Navexa may display a suggested rate.
Australian franking fields do not appear for foreign-currency holdings because franking credits only apply to qualifying Australian dividends.
Fields Available On Both Forms
Dividend Reinvested: Select this if the income was reinvested through a Dividend Reinvestment Plan (DRP).
Exclude from Tax: Select this if the income item should not appear in tax reports.
Notes: Add any notes you want to keep with the income item.
File: Attach a supporting file, such as a broker, registry or provider statement.
Navexa calculates the Net Payment and Gross Payment from the information entered.
Edit A Dividend Or Distribution
To edit an existing dividend or distribution:
Open the holding.
Select the Income tab.
Find the income item you want to update.
Select the three dots (⋮) next to the entry.
Select Edit.
Make your changes in the Edit Dividend panel.
Select Save Changes.
The Edit Dividend panel opens from the right-hand side of the screen.
Use this when you need to correct dates, amounts, tax settings, notes, or attached files.
Reset A Dividend Or Distribution
You can reset a dividend or distribution from the Edit Dividend panel.
To reset an income item:
Open the holding.
Select the Income tab.
Select the three dots (⋮) next to the income item.
Select Edit.
Select Reset dividend.
Resetting a dividend removes manual changes and restores the income item from Navexa’s available source data, where available.
Use Reset dividend when an automatically created income item has been manually changed and you want Navexa to reload the original data.
Delete A Dividend Or Distribution
You can delete a dividend or distribution from the Edit Dividend panel.
To delete an income item:
Open the holding.
Select the Income tab.
Select the three dots (⋮) next to the income item.
Select Edit.
Select Delete dividend.
Confirm the deletion if prompted.
Deleting a dividend permanently removes it from the holding, there is no undo delete dividend. You will need to re-add it manually if you accidentally delete it.
Use delete when the income item is a duplicate, incorrect, or should not exist in the portfolio.
Bulk Reset Or Delete Income
You can also select multiple income items from the Income tab.
To bulk reset or delete income:
Open the holding.
Select the Income tab.
Tick the checkbox beside each income item you want to change.
Use the action bar at the bottom of the screen.
Select Reset or Delete.
Use bulk actions carefully, especially when working with confirmed income or tax records.
Confirmed And Unconfirmed Income
The clipboard icon shows whether an income item has been confirmed.
A green tick on the clipboard icon means the income item has been confirmed.
Confirmed income can still be reviewed or edited, but you should check it against your broker, registry, or provider statement before making changes.
If The Form Shows Required Fields
If Add Dividend does not save, check whether any fields are highlighted in red.
Navexa highlights required fields when information is missing. Enter the required values, then select Add Dividend again.
For amount fields that do not apply, enter 0.
If The Amount Looks Wrong
If a dividend or distribution amount does not match your broker, registry, or provider statement, first check whether the item has been manually edited.
You can review this from the Transactions page:
Select Transactions from the left-hand menu.
Find the dividend or distribution transaction.
Select the transaction.
Open the History tab.
Check whether the item was created by the Navexa System or modified by a user.
If the item has not been manually edited and the amount still looks wrong, start a chat with Support and ask for the issue to be reviewed by a human.
Include screenshots from Navexa and your broker, registry, or provider statement so Support can compare the records quickly.