This guide helps you record a managed portfolio in Navexa, even when the provider only sends allocation updates (not individual trade confirmations).
What is a managed portfolio (and why it won’t auto-import)
A managed portfolio (sometimes called a robo portfolio or model portfolio) invests your deposit across multiple underlying ETFs/securities to match a target allocation. The provider may also rebalance and reinvest income internally.
Navexa can only auto-import when we receive trade-level data (per holding), such as:
Ticker/symbol
Buy/Sell date
Quantity (units)
Price
Fees/brokerage
If your provider only sends an “investment allocation” email (for example: “Your deposit has been invested” with a list of holdings and dollar amounts), it doesn’t include enough detail to create trades in Navexa or keep them updated.
Betashares managed portfolio emails: what happens in Navexa
If you forward a Betashares Managed Portfolio “deposit has been invested” email into Navexa, it will not create holdings automatically.
That email typically shows only allocation amounts, not the trade details Navexa needs (units, prices, brokerage).
Your two options to track a managed portfolio
Option 1: Track the underlying holdings manually (most detailed)
Use this option if you want to see each ETF/security in Navexa.
How it works:
Create a dedicated portfolio for the managed portfolio (optional but recommended).
Add each ETF/security as a holding.
Record trades using trade-level data from your provider (CSV, statement export, or transaction report).
Important:
If the managed portfolio rebalances, you’ll need to add those changes manually too.
If holdings are fractional, small rounding differences can happen.
Option 2: Track it as a single Custom Investment (fastest)
Use this option if you mainly want the total value tracked in Navexa without managing every underlying ETF.
How it works:
Add a single Custom Investment named something like “Betashares High Growth Managed Portfolio”.
Record deposits/withdrawals as transactions.
Update the value periodically based on your provider’s app/statement.
This keeps your portfolio totals aligned without needing every rebalance trade.
Why Navexa can’t keep a managed portfolio in sync automatically
Navexa can’t “infer” the missing details from allocation emails because:
Allocation amount is not the same as a completed trade (you still need units and execution price).
Rebalances and reinvestments can occur without an email that contains trade-level detail.
Providers often don’t share trade confirmations for each underlying buy/sell in a managed portfolio.
If your provider later offers a trade export (CSV) or sends true trade confirmations, you can switch to importing trade-level data.
Common questions
“Will it update in Navexa when I add money to the managed portfolio?”
No. Managed portfolio top-ups and rebalances won’t update automatically unless you manually enter/import the underlying trade activity.
“Can I just forward the managed portfolio ‘invested’ email to Navexa?”
No. Those emails don’t contain the required trade fields (units, price, fees) to create trades correctly.
“Does Navexa support automated importing for regular broker trades?”
Yes, when you have standard trade confirmations/contract notes. Managed portfolio allocation emails are a different format and usually don’t include trade-level details.