Track your investments accurately by setting up one portfolio for each tax entity, then adding the holdings and recording the transactions that belong to it.

In Navexa, four terms help explain how your data fits together:

The most important rule is this:

A single portfolio can contain multiple brokerage accounts, broker accounts, crypto exchange accounts, cash accounts, and custom investments, as long as they all belong to the same tax entity.

A portfolio in Navexa represents all investments for one tax entity.

That could be:

Think of a portfolio as the main container that groups everything together for that entity.

A portfolio can contain the accounts and investments that belong to the same tax entity.

One portfolio can include:

For example, one personal portfolio might include:

If all of those accounts belong to the same person or entity, they should usually sit inside the same portfolio.

Each portfolio has its own:

This is why we recommend setting portfolios up around tax entities, not platforms or accounts.

A holding is an individual asset inside a portfolio.

Examples of holdings include:

Each holding is tracked separately for performance, income, and tax.

A portfolio can contain many holdings, but each holding belongs to one portfolio.

A trade records investment activity for a holding. The available trade types depend on the asset.

For shares, ETFs, managed funds and Custom Investments, trade records can include:

Crypto trade records can also include swaps and supported transfers.

Dividends, distributions and other investment income are recorded separately from ordinary buy and sell trades. When a dividend or distribution is reinvested, Navexa can also create a Dividend Reinvestment transaction to record the additional units acquired.

A transaction is a broader record of activity in Navexa. Transactions can include:

The screen you use depends on the record. Investment holdings separate Trades from Income. Cash Accounts use Transactions, and the portfolio's Transactions page brings recorded activity together across holdings.

Interest received in a Cash Account is income, recorded using the Interest Payment transaction type. A deposit into a Cash Account is a cash movement and is not automatically income.

Transactions build the recorded history of your holdings. All the holdings together make up your portfolio.

Here’s the structure in plain English:

Example:

Everything stays in the same portfolio because it belongs to the same tax entity.

These examples show how to group investments by their owner or tax entity.

You have:

If they all belong to you personally, they would usually go into one Personal portfolio.

You also have an SMSF account.

That should usually go into a separate SMSF portfolio, because it is a different tax entity.

These answers explain how portfolios, holdings, trades and transactions fit together.

Basic includes one portfolio. To add more portfolios, upgrade to Standard or Premium. See Add a Portfolio.

You should usually create one portfolio for each tax entity.

For example, you might have:

We don't recommend this. A portfolio can contain multiple broker accounts. Group all brokers belonging to the same tax entity into a single portfolio.

The same idea applies to crypto exchange accounts. If multiple exchanges belong to the same tax entity, they should usually sit inside the same portfolio.

Yes. One portfolio can contain multiple broker accounts, brokerage accounts, and crypto exchange accounts, as long as they belong to the same tax entity.

Yes, but as separate holdings.

For example, if you own VAS personally and your SMSF also owns VAS, each portfolio would have its own VAS holding because each portfolio represents a different tax entity.

Yes. If you set something up incorrectly, you can move a holding to another portfolio.

Moving a holding reassigns its recorded history to the destination portfolio. If the destination already contains the same holding, Navexa can offer to combine the holdings. Review the preview and any confirmed income warning before proceeding. See Move a Holding to Another Portfolio.

Yes. A portfolio can also include:

Yes. Tax reports are generated per portfolio.

That is why the cleanest setup is usually one portfolio per tax entity.

Use this rule when setting up Navexa: